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CTGenWeb
Guidelines, Rules &
Proposed Bylaws (2016)
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Welcome!
The CTGenWeb Project welcomes enthusiastic
genealogists and family historians as County
Coordinators.
Please read through the other
material on this page to determine if such a
responsibility is a good fit for you. Then, if
you have some knowledge of a Connecticut county, and
basics skills for web design and uploading, and are interested in
“applying” for the job of County Coordinator, let
the State Coordinator know. You need not be
located in or near a county in order to apply,
although an ancestral connection is the norm.
If you are not ready to take on the responsibility
of maintaining a county site, but are interested in
contributing, please contact the appropriate County
Coordinator.
While it is not a CTGenWeb rule, it is the current
practice to limit the number of counties a
coordinator may adopt, in order to minimize the
impact of a single volunteer’s departure from the
project. If you are interested in a
county but it does not appear to be available, you
may asked to be placed on the waiting list should
that county become available.
When you volunteer to coordinate a county or town,
you do so knowing that it is on behalf of The
CTGenWeb Project, The USGenWeb Project, and the many
visitors to this site. You may house your site
at the server of your choice, or we can recommend
sources for free web hosting.
The USGenWeb Project has certain requirements for
state, county and town sites. States can, and do,
impose additional requirements and guidelines. To
volunteer to coordinate a county or town site in The
CTGenWeb Project, it must be with the understanding
that you will adhere to these requirements and
guidelines. Please visit this page and become
familiar with the requirements. http://www.usgenweb.org/volunteers/guidelines.shtml
In addition, The CTGenWeb Project has its own set of
rules, guidelines, and bylaws.
REQUIREMENTS FOR COUNTY COORDINATORS
Provide to the State Coordinator your full name,
mailing address, and telephone number. This
information shall be held in the strictest of
confidence, and is for use in the event that a
County Coordinator’s email address bounces. Notify
the State Coordinator of any change of email
address.
- Join
our state mailing list. The State Coordinator or
Assistant State Coordinator will subscribe you
to the list. County Coordinators may not
block messages from the state list, as it is a
CTGenWeb requirement for all members to be
subscribed.
- Provide
to the State Coordinator the names and email
addresses of Town Coordinators or Assistant
County Coordinators, and any changes in the
contact information of Town Coordinators or
Assistant County Coordinators, and send any
changes to the State Coordinator as requested
quarterly by The USGenWeb Election Committee.
- Notify
the State Coordinator if he or she will be
unavailable for an extended period of time.
- Respond
to periodic Roll Calls. If there is no
response to two consecutive roll calls, nor to
subsequent private attempts to contact him or
her, the County or Town Coordinator may be
removed.
- Respond
to researchers’ concerns and questions in a
prompt and courteous manner. There is no
requirement for CCs to assist visitors with
personal research questions, but a friendly
response, and possibly a point in the right
direction, is appropriate. It is our goal
to make a significant and permanent contribution
to Connecticut online genealogy, and that means
welcoming the contributions of volunteers.
- On the
main page of the County site, display in a
prominent location an approved USGenWeb logo and
CTGenWeb logo, with links back to The CTGenWeb
and The USGenWeb sites. At the bottom of the main
page should be displayed a "Last Updated"
notation within the last 6 months, or the
current year copyright.
- Provide
town clerk information on the county page and/or
link to an appropriate CTGenWeb town site.
- Become
familiar with Copyright laws, and do some due
diligence in determining the disposition
of any donated material.
Providing links to other non-commercial genealogical
web sites relevant to the county is encouraged, but
there must be sufficient information on the site
without following any off-site links to non-USGenWeb
sites that it is clear to visitors that off-site
links are a minor part of The CTGenWeb site.
Material contributed to The CTGenWeb Project may be
removed only upon the request of its submitter. An
outgoing County Coordinator must ensure that a copy
of material contributed by volunteers remains with
the Project. He or she has the option of specifying
in writing to the State Coordinator whether the
format of the pages (html coding, graphics, and/or
backgrounds), may be used by a subsequent CC. Raw
data, photos, etc., must be made available for an
incoming CC.
Any materials which remain on the site shall be
credited to the original contributor and/or creator.
Previous coordinators who have made contributions to
the site should be credited on the page as past
coordinators.
CTGenWeb RULES AND BYLAWS (Pending Approval)
The name of the project shall be The CTGenWeb
Project. The CTGenWeb Project is a member of The
USGenWeb Project.
ELECTIONS
At least every two years an election shall be held
for State Coordinator, unless the current State
Coordinator desires to continue, and no other
candidates for the office express interest. Those
elections shall be held during October of odd
numbered years, with the term or the SC beginning on
November 1st. County and Town Coordinators in good
standing for at least 30 days are allowed to vote,
with a single vote for each coordinator, regardless
of the number of counties or towns the member
coordinates. The determination shall be made
by a minimum of a two-third affirmative vote by
eligible voting members. The State Coordinator shall
appoint an Assistant State Coordinator who shall be
available to handle any CTGenWeb business if the
State Coordinator is unavailable.
Members in good standing are eligible to vote on
CTGenWeb business, as well as USGenWeb
elections. To be a voting member in good
standing, a coordinator must be subscribed to the
CTGenWeb state list, respond to roll
calls, and meet CTGenWeb and USGenWeb site
requirements.
Last Updated 01/31/16
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